Curriculum faculty members are expected to meet the minimum requirements of the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to teach the subject matter they are hired to teach. A copy of the SACSCOC guidelines can be found on MyPBA under Accreditation, Assessment, and Research/Faculty Credentialing.
All candidates for full and part time curriculum faculty positions must insure official copies of transcripts and any related licensures, certifications, etc. are submitted to the Office of the Provost (Office of Accreditation, Assessment, and Research) by the end of the semester in which they were hired in order to be eligible to teach the next semester. Unofficial documents are required as part of the application packet.
Unofficial transcripts and other related licensures, certifications, etc. must be included in the application packet which is forwarded by the dean to the Provost during the justification for hire stage of the employment process.
Unofficial transcripts should be highlighted by the dean or search committee indicating at least the 18 graduate credit hours in the discipline.
The faculty credentialing section of the Recommendation for Hire is the credential approval from the dean and the faculty (search committee). The discipline or courses to be taught must be specified and the justification included.
The Provost Office sends a copy of the Recommendation for Hire and the unofficial transcripts to the Office of Accreditation, Assessment, and Research for review and addition to the Faculty Credentialing Document (FCD).
The Assistant Provost maintains the faculty credential folders. The folders contain periodically updated curriculum vitae, official transcripts, the highlighted unofficial transcripts, the Recommendation for Hire form, any related copies of licensure or certificates, and any other documents as needed. These files are accessible only to the President, the Provost, the Dean, the Assistant Provost, or their official representatives, unless written permission is granted by the faculty member.
a. The Assistant Provost will conduct periodic audits to ensure official
documentation has been received.
b. Deans will be notified via email concerning lack of proper official documentation.
The Faculty Credentialing Document is used to create Faculty Rosters each semester as required by SACSCOC. The Rosters are approved and signed by the Dean and the Provost. A copy of all Faculty Rosters will be available in the Office of Accreditation, Assessment, and Research.
If a faculty member who lacks required credentials is hired under justifiable exception, as approved by the dean and the Provost, written justification is required. The Assistant Provost is responsible for establishing, implementing, and maintaining a credentials portfolio process, subject to the approval of the Provost and Chief Academic Officer, to include what is required for a current faculty member in need of a credentials portfolio – what documents are acceptable, a format for the portfolio, timeline, etc. following SACSCOC guidelines.
a. A Faculty Credential Justification Form must be completed, approved, and submitted
to the assistant provost prior to hire.
b. The Faculty Credential Justification Form and documentation will be included in the
faculty member’s credential file.
c. The Faculty Credential Justification Form and Instructions can be found on MyPBA under
Accreditation, Assessment, and Research/Faculty Credentialing.
The President and the Provost have the final authority to approve or deny a recommended action concerning the Faculty Credentialing process.